What is invoicing?
how to create sale invoice and step for printing invoice
➡ Creating sales invoice:
When a sales transaction is made, a document detailing the transaction (item name, tax, etc) has to be given to the buyer or debtor as proof of purchase by him. This document is called Invoice or Bill or Cash Memo. Tally.ERP 9 provides the option of creating Invoices.
Invoice mode is of two types. It may be:
An Account Invoice
An Item Invoice
Account Invoice
Sales Account Invoice is generally used by professionals such as doctors and consultants who require to issue an invoice for certain services provided such as consultancy charges, professional fees, etc.
Trading and manufacturing organizations also use the Account Invoice for invoicing service charges.
On the Sales entry screen, click on Acct Invoice button, which is displayed on the Button Bar on the right-hand side of the screen to display the Sales Account Invoice screen as shown.
Configuring sales & purchase Invoice in Tally ERP 9
Pass a Sales Account Invoice for Service provided to Debtor B:
Tally.ERP’s Account Invoice mode displays the list of ledger accounts, which can be invoiced as required. This is unlike Item Invoice where Tally.ERP 9 displays the list of stock items.
Configure sale & Purchase invoice in Tally ERP 9
Allow income accounts in sales vouchers in Tally ERP 9
VAT inclusive sale transaction
Item Invoice
Invoicing is generally used for sale of stock where the details of the items sold are listed. Selecting the Item Invoice allows you to select the stock items that need to be invoiced. Trading and manufacturing organizations commonly use this format.
On the Sales invoice screen, click on the button Item Invoice, which is displayed on the Button Bar on the right side of the screen and the Sales Item Invoice appears as shown below:
Pass a Sales Invoice against sale of Item A – 50 Nos. @ Rs. 15/= per quantity to Debtor C:
Configuring sales & purchase Invoice in Tally ERP 9
Tally.ERP’s Item Invoice mode displays the list of stock items, which can be invoiced as required.
How to create sale entry in Tally ERP 9
Special Keys for Voucher Narration Field
ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.
CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.
Printing of sales invoice:
To print sales Invoice/voucher, press ALT+P or click on the button Print. You can configure the voucher type to print automatically after saving the voucher for which, the option Print after saving Voucher must be set to Yes.
The buttons Pre-Printed and Quick Format toggle between Plain Paper and Neat Format respectively. These are print specifications that you set. Pre-printed is for pre-printed stationery. Quick Format does not give fonts or other niceties but is ideal for fast printing.
The Invoice Printing Configuration appears as shown.
Set the print options as desired. You can configure the invoice as per your requirement. The options depend on the various F11: Features and F12: Configure parameters, that have been set for your company and for the voucher either by you or by the administrator.
The printed Sales Invoice will appear as shown:
how to create sale invoice and step for printing invoice
➡ Creating sales invoice:
When a sales transaction is made, a document detailing the transaction (item name, tax, etc) has to be given to the buyer or debtor as proof of purchase by him. This document is called Invoice or Bill or Cash Memo. Tally.ERP 9 provides the option of creating Invoices.
Invoice mode is of two types. It may be:
An Account Invoice
An Item Invoice
Account Invoice
Sales Account Invoice is generally used by professionals such as doctors and consultants who require to issue an invoice for certain services provided such as consultancy charges, professional fees, etc.
Trading and manufacturing organizations also use the Account Invoice for invoicing service charges.
On the Sales entry screen, click on Acct Invoice button, which is displayed on the Button Bar on the right-hand side of the screen to display the Sales Account Invoice screen as shown.
Configuring sales & purchase Invoice in Tally ERP 9
Pass a Sales Account Invoice for Service provided to Debtor B:
Tally.ERP’s Account Invoice mode displays the list of ledger accounts, which can be invoiced as required. This is unlike Item Invoice where Tally.ERP 9 displays the list of stock items.
Configure sale & Purchase invoice in Tally ERP 9
Allow income accounts in sales vouchers in Tally ERP 9
VAT inclusive sale transaction
Item Invoice
Invoicing is generally used for sale of stock where the details of the items sold are listed. Selecting the Item Invoice allows you to select the stock items that need to be invoiced. Trading and manufacturing organizations commonly use this format.
On the Sales invoice screen, click on the button Item Invoice, which is displayed on the Button Bar on the right side of the screen and the Sales Item Invoice appears as shown below:
Pass a Sales Invoice against sale of Item A – 50 Nos. @ Rs. 15/= per quantity to Debtor C:
Configuring sales & purchase Invoice in Tally ERP 9
Tally.ERP’s Item Invoice mode displays the list of stock items, which can be invoiced as required.
How to create sale entry in Tally ERP 9
Special Keys for Voucher Narration Field
ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.
CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.
Printing of sales invoice:
To print sales Invoice/voucher, press ALT+P or click on the button Print. You can configure the voucher type to print automatically after saving the voucher for which, the option Print after saving Voucher must be set to Yes.
The buttons Pre-Printed and Quick Format toggle between Plain Paper and Neat Format respectively. These are print specifications that you set. Pre-printed is for pre-printed stationery. Quick Format does not give fonts or other niceties but is ideal for fast printing.
The Invoice Printing Configuration appears as shown.
Set the print options as desired. You can configure the invoice as per your requirement. The options depend on the various F11: Features and F12: Configure parameters, that have been set for your company and for the voucher either by you or by the administrator.
The printed Sales Invoice will appear as shown:
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